Events are usually for creating memories. If you’re planning for an event, you’d want all the details to be perfect. For this reason, you’d want to focus most of your time on the various parts of the preparation, including the theme, welcoming the guests, performances, food and beverages, or invitations. You’d want your guests to leave the event loaded with satisfaction because you want them to remember that day. That said, here are some tips to help you in planning your event and making it memorable:
Build Up Excitement for the Event
To create a remarkable event, you’d want to promote it and make it something people would look forward to attending. After planning to set the date, the food and beverages, the speaker or activities involved in the event, you’d want to start building excitement around the event. With the help of social media, you can effectively create a buzz about it to improve awareness of the event before it takes place.
To maximize your efforts, you’d want to compose blog posts featuring your event, create Facebook events, or organize discussions on Twitter. This will not only establish engagement among the attendees, but also catch the attention of new people.
Give Your Event an Identity
There are many adjectives to describe an event such as “okay,” “well-organized,” or “kind of fun.” You don’t want these adjectives associated with your event-you only want the superlatives. You want the attendees to feel good. Giving the event an identity means establishing a pre-planned theme, which can usually challenge expectations. Your event’s identity should include the whole event and it’s what makes it different from others. Whether you settle on a Viking-themed or a Game of Thrones motif, it’s sure to give the event substance and style. If you’re going for such themes, having items that complement it such as a Viking beer horn would be a great addition.
Create an Explosive First Impression
Before the event, ensure that you have enough staff members to welcome the guests. The typical number is 1 staff for every 100 guests. Your staff should be trained to provide guests with a warm welcome and helpful attitude. The staff should also be dressed appropriately according to the event’s theme while still being distinguishable as staff members.
Find the Perfect Host
Choose a host who knows how to entertain, thrill, and create the right mood for the guests. Hosts can also help drive purchases, ask the audience to follow various actions, and help achieve the event’s objectives. Find someone who can help manage the event consistently according to the theme, purpose, and audience. Finding a good host is a crucial step, so it’s alright to take your time in finding one.
Set the Mood Using Colors, Lights, and Music
Bright lights help intensify people’s emotional responses to various types of stimuli. Appropriate lighting also helps in taking good photos. If you want your attendees to share photos of the event on social media, this is something you should consider. Help them capture the best photos to have visual proof of how much fun they had at the event.
When choosing music, consider the type of event you’re organizing. The music should fit the audience and event theme.
Choosing the right colors can also affect the event’s mood. To give you some ideas, check out the following:
- For party events, you can choose the color red to dominate since it’s linked to warmth, excitement, and energy.
- If you are organizing a conference, seminar, or business meeting, choose blue to represent trust, efficiency, and intelligence.
- For art events or exhibits, yellow is recommended. It represents friendliness, emotional strength, and creativity.
- For eco-friendly or environmental events, try green for rest, harmony, peace, and nature.
Finally, Thank Your Guests
After spending effort and time into organizing the event, you don’t want to forget everyone who attended it. Your heartfelt thanks will be appreciated. Saying your appreciation will be well remembered by your audience and it’s another chance to connect with them and improve the chances of them attending your next events.
Also, before ending the event, remind the guests to fill up any evaluation or feedback forms if there are any. Getting feedback is how you’ll learn from mistakes and determine what should have been done differently, and then use this knowledge for more of your future events. There are also unexpected things that organizers tend to overlook when organizing an event, so it’s important to find out about this, too.
Final Thoughts
Organizing an event calls for thorough preparation and whatever details you set for the event, your final goal is to make it memorable for the attendees. Giving your event an identity, creating a buzz, and choosing the right person to host the event are some of the things to make it worth remembering.
